University Application & Processing Executive

Job Overview:

We are hiring a detail-oriented and efficient University Processing Executive to manage end-to-end admission applications for students aspiring to study in the USA. The candidate will be responsible for accurate document verification, application submissions, communication with universities, and ensuring smooth processing of student profiles within deadlines.

Key Responsibilities:

• Manage the complete university application process for the Universities — including documentation, application forms, portal uploads, and communications.
• Guide students on creating and refining their SOPs (Statement of Purpose), Essays, and Recommendation Letters.
• Verify academic documents, financials, and compliance with university and visa requirements.
• Communicate directly with university admissions offices to follow up on applications, offers, and missing documents.
• Assist students with portal registrations (CommonApp, Coalition App, university-specific portals).
• Track multiple applications simultaneously and ensure timely submissions.
• Keep updated records of all students’ application statuses in the CRM system.
• Update students regularly on admission decisions, requirements, and next steps.
• Maintain strong knowledge of admission intakes (Fall, Spring, Summer) and USA university processes, deadlines, and policies.
• Coordinate closely with the counseling and visa teams for seamless case handovers.

Required Skills and Qualifications:

• Bachelor’s Degree (any discipline; preference for Management, Education, or English backgrounds).
• 1-2 years of hands-on experience in USA, Canada, UK, Australia , Europe universities application processing (Freshers with strong understanding can be considered).
• Excellent written and verbal communication skills in English.
• High attention to detail and ability to handle large volumes of applications simultaneously.
• Familiarity with major US university portals and document requirements.
• Strong organizational, problem-solving, and time management skills.
• Ability to work under tight deadlines and manage shifting priorities.
• Basic understanding of financial documents (like bank statements, affidavits) related to the admission letter process.

Preferred Qualifications:

• Experience working with study abroad consultancies in the universities admissions division.
• Knowledge of visa-related documentation for student visas.
• Understanding of scholarships, assistantships, and financial aid processes.
• Familiarity with CRM tools for student application tracking.

What We Offer:

• Competitive salary package and performance bonuses.
• Opportunities for professional growth and international training.
• Supportive and dynamic work environment.
• Exposure to top US universities and education fairs.